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Graduate Academic and Conduct Regulations

For the entire Graduate Student Handbook, please go to Graduate Student Handbook.

Regulations, Procedures and Penalties

Honor Principle And Code Of Conduct

The Dean of Graduate Studies has established standards of behavior which form the Graduate Honor Principle and Code of Conduct and are listed below. Questions concerning the Honor Principle and Code of Conduct should be addressed to the Dean of Graduate Studies.

The life and work of a graduate student are based upon a high standard of ethical behavior. Both in and outside the classroom the student is expected to embody the principles of honor and responsible behavior.

Fundamental to the principle of independent learning is the requirement of honesty and integrity in all academic activities and an obligation to promote an atmosphere in which honest and creative academic work can flourish.

Each student accepts this Honor Principle and Code of Conduct upon registering as an Arts and Sciences graduate student. A student found in violation of the Honor Principle or Code of Conduct forfeits his/her right to continue at Dartmouth.

Student Responsibilities

Submission of an examination, paper, thesis proposal, etc. by a student carries with it the implicit statement that the work is his or her own.

All work submitted which contains specific material from an outside source (written or verbal) must properly acknowledge the source. This includes one's own written or verbal material.

In those areas where collaborative efforts are acceptable, the student submitting the work will indicate other sources and the names of those with whom he or she collaborated.

No student may infringe upon the right of others to have fair and equal access to College resources and to study in an environment conducive to learning and creative research.

Harassment, coercion, disruption, violence, destruction, concealment or misappropriation of property are examples of unacceptable behavior. When on Dartmouth College property, graduate students are subject to all honor and conduct regulations of Dartmouth College.

In the presence of an undoubted violation of the Honor Principle, to stand by and do nothing is to threaten the spirit and effectiveness of the principle. Thus, graduate students are expected to preserve the principle by taking action whenever the Honor Principle is compromised. The Dean of Graduate Studies should be contacted for advice about appropriate and equitable action regarding both honor and conduct violations.

Faculty Responsibilities

At the beginning of every course, the faculty member will explain how the Honor Principle relates to the course. The statement should cover such areas as the faculty member's expectations and policies with respect to student responsibilities, e.g., collaboration permitted prior to independent write-up and submission of work done previously, acceptable procedures on group projects, etc.

An instructor who suspects that a student may have violated the Honor Principle should observe the following recommendations and guidelines for action:

  1. The instructor may want to discuss the suspected violation with the student(s) in order to determine that there has been no misunderstanding between the instructor and the student(s).
  2. The instructor is strongly encouraged to test the validity of his/her suspicion by consulting a colleague.
  3. If, after consultation, the instructor believes that the suspicion is valid, the instructor should bring the matter to the attention of the Dean. Under no circumstances should the instructor who suspects a violation of the Honor Principle attempt to resolve the matter independently or with the student(s) in question.

Administrative Responsibilities

In the case of a suspected Honor Principle or Code of Conduct violation the Dean will consult with the parties concerned and determine what further action is appropriate. If there is reasonable indication of a Code of Conduct or an Honors violation, the Dean may decide the proper response or course of action, which may include a hearing with the Dean of Graduate Studies.

Code of Conduct — Non-Academic Regulations

The regulations regarding behavior which are presented here concern both the College and its relation to the community of which it is a part. Conduct relating specifically to the Academic Honor Principle is discussed in the undergraduate Student Handbook and in the handbooks issued by each of the graduate and professional schools.

Violation of the conduct regulations set forth below may subject individuals or recognized organizations to disciplinary action. (See Hearing Procedures, page 12.)

Changes in the enumeration or definition of conduct regulations may take place from time to time, and such changes take effect upon appropriate notice to the Dartmouth community by the Dean of Graduate Studies.

  1. Alcohol. Violation of the Student Alcohol Policy, as set forth in this Handbook on page 39, may subject an individual or recognized organization to the penalties set forth therein and to other disciplinary action.
  2. Other Drugs. Violation of the Student Drug Policy, as set forth in this Handbook on page 41, may subject an individual or recognized organization to disciplinary action.
  3. Climbing on College Buildings and Structures. Climbing on any College building, including the Heating Plant smokestack, is prohibited. Arrangements to climb at pre-designated locations must be coordinated through the Dartmouth Mountaineering Club and the Department of Safety and Security. Violation of this rule will result in an automatic fine of $50, and further disciplinary action may be taken against individuals or recognized organizations for violation of this rule.
  4. Coercion. Students and recognized organizations are prohibited from engaging in coercion. Violation of this regulation may subject an individual or recognized organization to disciplinary action.
  5. Computer Use. Abusing the fundamental right of users of College computing to privacy and a fair share of computing resources is prohibited. Violation of the Computing Code as set forth in this Handbook on page 32, may subject an individual or recognized organization to disciplinary action.
  6. Display of Objects from College Buildings. The display of flags, banners, signs, and other objects from College buildings without prior approval from the Dean of Students or his/her designee is prohibited. Violation of this regulation may subject an individual or recognized organization to disciplinary action.
  7. Disciplinary Rules, Regulations, and Decisions. Students and recognized organizations are obligated to obey the rules and regulations governing disciplinary proceedings of the COS and Dean of Students. Further, individuals and recognized organizations are obligated to obey the decisions of the COS and Dean of Students, and to meet, on request, with the deans, the UJAO, and other College officials in the course of an investigation. Violation of this regulation may subject an individual or recognized organization to disciplinary action.
  8. Disorderly Conduct. The College requires orderly conduct of all students while in Hanover and its environs. The College further requires orderly conduct of its students at any College-related function or activity, whether in Hanover or elsewhere (including, for example, students on off-campus programs or players and spectators at "away" athletic contests). Violation of this regulation may subject an individual or recognized organization to disciplinary action.
  9. Disruption of the Orderly Processes of the College. Disruption of the orderly processes of the College is prohibited. Actions among those considered to constitute disruption of the orderly processes of the College include, but are not limited to, the following:
    1. The unauthorized entry into, or occupation of, a private office or work area; or
    2. The failure to maintain clear passage into, out of, or to any part of a College building or passageway; or
    3. Conduct that interferes with normal activities or movements in a building, including the failure to vacate a building at its normal closing time (the presence of College employees or other authorized individuals in a building after hours does not alter a building's normal closing time); or
    4. Conduct that restricts or prevents College employees from performing their duties.
    5. Conduct (including by way of example, obstruction, noise, or the display of banners or objects) that prevents or disrupts the effective carrying out of a College function or approved activity, such as classes, lectures, meetings, interviews, ceremonies, research and public events. Violation of this regulation may subject an individual or recognized organization to disciplinary action.
  10. Driving Code. Violation of the Dartmouth Driving Code, as set forth in this Handbook on page 44, may subject an individual or recognized organization to disciplinary action.
  11. Excessive Noise. Noise which interferes with classes, College offices, and other campus and community activities is prohibited. The first violation of this rule will result in a warning; the second violation will result in an automatic fine of $20. Continued violation of this rule may subject an individual or recognized organization to further disciplinary action.
  12. False Information and Misrepresentation; Failure to Provide Identification. Students or recognized organizations are prohibited from knowingly providing false information or making misrepresentations to any College officer, College committee, duly recognized College organization, or member of the College community acting on behalf of the College. Students or recognized organizations are also prohibited from knowingly providing false information or in any way misrepresenting to any individual or agency their status at or relationship with the College (e.g., enrolled, graduated, authorized to represent, etc.). Students are obligated to provide College personnel with accurate identification upon request. Violation of this regulation may subject an individual or recognized organization to disciplinary action.
  13. Fire Safety Equipment. Tampering or interference with, as well as destruction or misuse of, fire safety or fire prevention equipment is prohibited. An automatic fine of $100, plus the cost of replacement of equipment, is charged to any student or recognized organization violating this regulation, and further disciplinary action may be taken. All students and recognized organizations should be aware that any person who causes an alarm to be set off for improper purposes is liable for the expenses incurred by fire departments in responding to the alarm.
  14. Firearms. Violation of the College policy on firearms, as set forth in this Handbook on page 46, may subject an individual or recognized organization to disciplinary action.
  15. Fireworks. No student or recognized organization may possess or use fireworks on campus. Possession or use of fireworks will result in an automatic fine of $50 and may result in further disciplinary action.
  16. Forgery, Alteration or Unauthorized Possession; Unauthorized Use. The forgery, alteration, or unauthorized possession or use of College documents, records, billing numbers, or instruments of identification is prohibited and may subject an individual or recognized organization to disciplinary action.
  17. Harassment. Students and recognized organizations are prohibited from engaging in harassment. In recent years, the College has interpreted this regulation as applying to abusive conduct directed at an individual and repeated. Violation of this regulation may subject an individual or recognized organization to disciplinary action.
  18. Library Use. Infringing upon the right of others to fair and equal access to all College libraries is prohibited. Failure to sign for materials taken from libraries and similar abuse of library privileges may subject an individual or recognized organization to disciplinary action.
  19. Locks and Keys. Tampering with locks to College buildings, unauthorized possession or use of College keys, and alteration or duplication of College keys are prohibited. Violation of this regulation may subject an individual or recognized organization to disciplinary action.
  20. Misappropriation or Damage. Misappropriation of or negligent or intentional damage to personal or College property is prohibited and may subject an individual or recognized organization to disciplinary action.
  21. Non-registered Class Attendance. Students or other individuals wishing to attend sessions of classes for which they are not registered must identify themselves to the professor conducting the class before it begins and obtain her or his permission to attend. Violation of this regulation may subject an individual or recognized organization to disciplinary action.
  22. Operating Regulations. The failure to abide by the operating regulations (written or oral) of academic and non-academic offices, centers, classrooms, laboratories, and departments is prohibited. Violation of this regulation may subject an individual or recognized organization to disciplinary action.
  23. Projectiles. Propelling any object in such a way as to endanger health or property is prohibited and will result in an automatic fine of $20 and may subject an individual or recognized organization to further disciplinary action.
  24. Reckless Conduct. Conduct which places another in reasonable fear for his or her safety or in danger of bodily harm is prohibited. Violation of this regulation may subject an individual or recognized organization to disciplinary action.
  25. Right to Privacy. No student shall install or use any device for listening to, observing, photographing, recording, amplifying, transmitting, or broadcasting sounds or events occurring in any place where the individual or group involved has a reasonable expectation of being free from unwanted surveillance, eavesdropping, recording, or observation, unless the student has first obtained the consent of all persons involved. A committee or other recognized College organization may authorize the recording or photographing of its proceedings; and performances, classes, lectures, programs, workshops, or other similar events may be recorded or photographed only where the sponsoring organization, faculty member, speaker, or other party in charge of the event specifically authorizes such recording. Violation of this regulation may subject an individual or recognized organization to disciplinary action.
  26. Sexual Abuse. Students and recognized organizations are prohibited from engaging in sexual abuse of any kind. Sexual abuse includes, but is not limited to:
    1. Conduct of a sexual nature which reasonably would be expected to have the effect of threatening or intimidating the person at whom such conduct is directed;
    2. Intentional physical contact with an intimate part of the body of another person without that person's consent;
    3. Sexual intercourse when such contact is achieved through physical force, coercion, or threat, or in situations in which the victim is unable to give consent because of physical or mental incapacitation by reason of drug or alcohol consumption, sleep, or unconsciousness. Violation of this regulation may subject an individual or recognized organization to disciplinary action. See also: Sexual Abuse, page 42.
  27. Sporting Events. Unauthorized presence in reserved, restricted, recognized and/or posted areas, or on athletic playing surfaces, tracks, or sidelines, is prohibited. Violation of this regulation may subject an individual or recognized organization to disciplinary action.
  28. Unauthorized Entry. Unauthorized entry into or presence in closed and/or posted College buildings or areas will result in an automatic $100 fine and may subject an individual or recognized organization to further disciplinary action. Access to private rooms or offices is in the control of those who live in them or use them. Unauthorized entry or presence in private rooms or offices may subject an individual or recognized organization to disciplinary action.
  29. Use of the College Green and Campus Grounds. Violation of the College policy on use of the College Green and campus grounds, as set forth in this Handbook on page 51, may subject an individual or recognized organization to disciplinary action.
  30. Violation of Local, State, or Federal Law. Violation of the laws of any jurisdiction, whether local, state, federal, or foreign, may subject an individual or recognized organization to disciplinary action. Evidence of a conviction in a court or administrative proceeding shall be conclusive as to a violation of law. Pendency of an appeal of a conviction shall not affect the application of this rule.
  31. Violence or Injurious Conduct. Students and recognized organizations are prohibited from engaging in the use or threat of physical violence or injurious conduct (whether directed at another, at oneself, or at an object). Violation of this regulation may subject an individual or recognized organization to disciplinary action.

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Hearing Procedures Academic and Non-Academic

  1. Notification of the charges against a student shall be in writing and shall contain a concise statement of the alleged facts which constitute the violation.
  2. A student shall have a reasonable time to respond to the notification of charges.
  3. A student may choose to admit to the charges as stated. In such cases the Dean of Graduate Studies will determine the appropriate penalty. If the student does not admit to the charges stated, the Dean will conduct a hearing.
  4. A student may choose an advisor to assist in the defense at a disciplinary hearing before the Dean. The student may elect to have a private hearing or an open hearing, but the Dean may limit the number of persons at an open hearing, and may, if a disturbance occurs, order the hearing to be conducted in private. In cases where the need to protect privacy is, in the judgment of the Dean, important, the Dean may close the hearing over the objection of the charged student(s).
  5. A student may refuse to make any statement, at the hearing. Such refusal shall not be considered as evidence against the student.
  6. The student shall have the right to hear and question any witnesses and to examine all other evidence introduced at the hearing. The student has the right to testify and present evidence and witnesses in his/her own behalf.
  7. The Dean shall base his or her decisions on matters of fact and solely upon evidence introduced at the hearing.
  8. Formal rules of evidence shall not apply. The Dean may consider any testimony or evidence unduly repetitious or immaterial, or to have been improperly obtained.
  9. The student will be informed, in writing, of the Dean's decision within a reasonable time (no more than one week after the hearing).
  10. If the results of the disciplinary hearing are to become a part of a student's record, either temporarily or permanently, notice shall be given to the student concerned.
  11. The student may appeal the Dean's decision (see Appeals Board on Standing and Conduct for Graduate Students in Arts and Sciences Programs, page 19) within a reasonable time (no more than one week after notification of the Dean's decision).
  12. Decisions by the Dean may be revealed to authorized College personnel, to the charged student, and, in appropriate circumstances, to the charged student's parents or guardian and the victim/complainant.
  13. The Dean hearing a case may choose to comment publicly, in writing or otherwise, regarding the decision reached if, in the judgment of the Dean, the best interests of the community would be served by such disclosure. If possible and appropriate, the anonymity of the student(s) involved will be protected.

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Harassment

If a report of harassment, abuse, or assault, involving a Dartmouth Graduate student is received by the Dean of Graduate Studies from Safety and Security, the Dean is required to investigate the incident and exert any disciplinary action, regardless of whether the victim files a complaint.

The graduate Dean will investigate as appropriate and initiate disciplinary procedures where appropriate. The dean's decision to invoke disciplinary procedures will be informed, but not controlled, by the wishes of the reported victim.

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Sexual Harassment

It is Dartmouth's policy that all decisions regarding educational and employment opportunities are to be made on the basis of merit and without discrimination because of sex.

Sexual harassment is deemed by Dartmouth to be a form of sex discrimination; therefore, sexual harassment of Dartmouth employees or students will constitute a violation of Dartmouth's equal opportunity policy and may be a violation of the student Code of Conduct.

Sexual harassment is understood to mean unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature, when:

  1. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment or status as a student,
  2. Submission to or rejection of such conduct by an individual is used as the basis for employment or academic decisions affecting him or her, or for the awarding or withholding of favorable employment or academic opportunities, evaluations, or assistance, or
  3. Such conduct has the purpose or effect of unreasonably interfering with an individual's work or academic performance by creating an intimidating, hostile or offensive working or educational environment.

This policy and the mechanisms for redress will be called to the attention of all members of the Dartmouth College community annually.

If you believe that you have been subjected to this form of discrimination, you are urged to discuss it with Ozzie Harris in the Office of Equal Opportunity and Affirmative Action or the Assistant Dean of the Faculty, the Dean of Graduate Studies, or the Dean of your professional school.

For more information about sexual harassment, see the brochure Tell Someone, available at the Graduate Office, Equal Opportunity and Affirmative Action Office, and the Department of Human Resources.

See also: Code of Conduct — Sexual Abuse, #26, page 12; Code of Conduct - Harassment, #17, page 11; and Sexual Abuse, page 42.

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Physical And Learning Disabilities

Section 504 of the Rehabilitation Act of 1973 mandates that: "No qualified person with a disability shall, on the basis of disability, be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity which receives or benefits from federal financial assistance." According to Section 504 and the Americans with Disabilities Act regulations, students with documented learning disabilities have the same legal entitlements as students with physical disabilities and therefore both groups are entitled to academic adjustments and/or auxiliary aids.

If you believe that you have been discriminated against on the basis of disability, you are urged to contact the Director of EOAA or the Student Disabilities Coordinator.

Section 504/ADA Committee on Disabilities. This committee reviews and assesses the extent to which the facilities, programs, and services of Dartmouth accommodate, and are accessible to, people with disabilities; reviews the applicability of appropriate federal, state, and local legislation (particularly Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990) in this area to be sure that Dartmouth is in compliance with such legislation; and makes recommendations as appropriate to individual offices or to the President regarding institutional responsibilities for accommodating people with disabilities.

The composition of the committee includes faculty, administrators, students, and community members. For more information about the work of the Section 504/ADA Committee, call the Student Disabilities Coordinator, 646-2014.

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Equal Opportunity And Affirmative Action

Dartmouth College is committed to the principle of equal opportunity for all its students, faculty, employees, and applicants for admission and employment. For that reason Dartmouth does not discriminate on the basis of race, color, religion, sex, age, sexual orientation, national origin, disability, or status as a disabled or Vietnam era veteran in its programs, organizations, and conditions of employment and admission.

One of the purposes of the Equal Opportunity and Affirmative Action Office is to ensure compliance with Dartmouth's policy of equal opportunity as described above. Any student, student applicant for admission, or student applicant for employment at Dartmouth who believes that he or she has been discriminated against on the basis of race, color, religion, sex (including sexual harassment), age, sexual orientation, national origin, disability, or status as a disabled or Vietnam era veteran may report such incidents to the Director of Equal Opportunity and Affirmative Action, 1 McNutt Hall, 646-3197 (mailing address: 6018 McNutt Hall, Room 1, Hanover, NH 03755-3541). All discussions are kept confidential.

In cases where the complaint is against a graduate student, the report should be made directly to the Dean of Graduate Studies and the complaint will be processed using the graduate disciplinary procedures.

In cases where a student has a complaint against a faculty member or an administrative and professional or a service employee, the report should be made to the Dean of Faculty Office or the Office of Equal Opportunity and Affirmative Action.

In keeping with Dartmouth's commitment to equal opportunity, an Affirmative Action Plan has been developed which defines and describes the institution's Affirmative Action Program for employees.

Dartmouth College operates under the principles enunciated under Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, and the Age Discrimination Act of 1975, which prohibit discrimination on the basis of race, color, national origin, sex, or age in any educational program or activity receiving or benefiting from federal financial assistance; and of Sections 503 and 504 of the Rehabilitation Act of 1973, which call for nondiscrimination and affirmative action for persons with disabilities. Coverage extends to such areas as financial aid, athletics, housing, courses, employment, and program accessibility.

Any person having inquiries or complaints concerning Dartmouth's compliance with the regulations implementing Title VI, Title IX, or the Age Discrimination Act of 1975 is directed to contact the Director of Equal Opportunity and Affirmative Action.

For information on the institution's efforts to comply with the regulations implementing Section 504 of the Rehabilitation Act of 1973, contact the Student Disabilities (Section 504) Coordinator, (603) 646-2014 (mailing address: Academic Skills Center, 6173 Collis Center, Hanover, NH 03755-3586).

Any person may also contact the Assistant Secretary for Civil Rights, U.S. Department of Education, Washington, D.C. 20202, or the Director, U.S. Department of Education, Office for Civil Rights, Region One, Boston, MA 02109, regarding the institution's compliance with the regulations implementing Title VI, 34 C.F.R. Part 100; Title IX, 34 C.F.R. Part 106; the Age Discrimination Act of 1975, 45 C.F.R. Part 90; or Section 504, 34 C.F.R. Part 104.

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Last Updated: 5/23/11