Disability Accommodation Request Process

Getting Started: Disability Accommodation Request Process

At Dartmouth, we are committed to providing equal opportunities to all students. Accommodations are determined on an individual basis through an interactive process that includes the student and a Guarini representative. Dartmouth's accommodation process is based upon federal law and Dartmouth guidelines. Students may request an accommodation at any time. Please note that it may take up to 2 weeks to complete the accommodation request process.

The process is coordinated by the Dartmouth ADA Office in collaboration with Guarini Assistant Dean Gary Hutchins.

The accommodation request process should be straightforward and accessible for all students. If you have any questions regarding this process, the Dartmouth ADA Office is available to assist you. You can contact the Dartmouth ADA Office at ADA@dartmouth.edu.

 Accommodation Request Process:

  1. Submit an Accommodation Request Form via http://dartgo.org/grad-arf, which includes the ability to attach supporting third-party documentation (Documentation Guidelines can be founf below).
  2. The ADA Office will contact the student to schedule a meeting with the student and discuss their accommodation request in greater detail.
  3. The ADA Office will review the information submitted during the meeting and with the accommodation request form, including self-report and documentation. The ADA Office will also gather any relevant information from Guarini necessary to fully evaluate the accommodation request. The ADA Office will follow up with the student if any additional information is necessary.
  4. An accommodation decision will be made and communicated to the student and Guarini Assistant Dean of Graduate Studies – Gary Hutchins. When an accommodation is put into place, clear instructions for implementation and support will be provided to the student. If an accommodation cannot be supported, then it will be communicated directly with the student so they will understand the rationale and have an opportunity to provide any additional information for reconsideration.
  5. The ADA Office remains a resource after the accommodation process is complete. Students may ask for new or different accommodations at any time, and students should contact the ADA Office immediately if they have any trouble using their accommodations. This includes any challenges related to how the accommodations are implemented or fit into your classes, and any issues or resistance with faculty and staff.

It is the student's responsibility to make their needs known and provide the appropriate documentation to support the need for requested accommodations. Students may request new or different accommodations at any time. We encourage students to immediately contact the Dartmouth ADA Office and Guarini Assistant Dean – Gary Hutchins if they have any questions or concerns.

Documentation Guidelines:

Disability-related documentation should provide information about the current impact of the condition in order to determine appropriate accommodations. This information may include assessments, reports, and/or letters from qualified evaluators, professionals, or institutions. Common sources of documentation are health care providers, psychologists, and diagnosticians. Clinicians are generally expected to have an established relationship with the student and should not be related to the student. Evidence of accommodations approved from previous schools such as accommodation agreements or letters, 504 plans, IEPs, and accommodations for standardized exams can also be included as additional supporting information.

Suggested Documentation Elements

  1. Typed on letterhead, dated, and signed by a qualified professional including a licensure number.
  2. Provide start date of clinical relationship with client and the most recent interaction. If appropriate, include the frequency of recurring meetings.
  3. Clearly state the condition(s) or disabilities, including date(s) of onset and prognosis.
  4. Describe the impact or symptoms of the condition(s) or disabilities, including impact of major life activities.
  5. Include relevant information regarding severity.
  6. For conditions that are cyclical in nature, describe the frequency, manner, and duration of active symptoms.
  7. Include relevant treatment or medication side-effects.
  8. Recommended accommodations should include a rationale with a clear relationship to the impact of the condition, symptoms, or medication side-effects.