Host, Monitor, and Server Guidelines

Host, Monitor and Server Guidelines

Why train hosts, monitors, and servers?

  • Encourage safe events
  • Maintain fun events
  • Inform individuals and organizations of college expectations


  • Impaired: Slowing of mental and physical functioning, beyond initial relaxation.
  • Sober: Not impaired.
  • Intoxicated: Condition when a person has consumed alcohol to the point that he or she is incapable, to a substantial extent, of employing the physical and mental abilities necessary to function.

Role of the Monitor Before and During the Event

  • Clear entrance of obstructions.
  • Be sober while working.
  • Check IDs.
  • Do not admit intoxicated individuals.
  • Track the number of people at the event, so as not to exceed the fire code.
  • Door monitors should take notice of students who are leaving through their door.
  • Door monitors should meet the roving monitor at appointed times and facilitate their walk through.


Role of the server before the event:

  • Check that alcoholic beverages do not exceed the registered quantity.
  • Ensure that cups will serve 12 oz of beer and 5 oz of wine.
  • Set out alternative beverages and snacks.

Role of the server during the event:

  • Servers must be sober while working in this capacity.
  • Serve only legal age students.
  • Do not serve anyone who is intoxicated.
  • Only one keg may be tapped at a time.
  • Only one serving of alcohol should be dispensed to one individual at a time.
  • Ensure that the designated serving area is attended by servers only.

Fire Codes

  • Ensure fire capacity has not been exceeded.
  • When you are setting up, consider access to exits and furniture arrangements. Ensure fire alarms are operating, fire extinguishers are present, and that fire exits are clear and lit.
  • As a gauge: If you cannot walk from one side of a room to the other easily, it is probably too crowded.

Role of the Hosts


  • Register your event with Safety and Security and the Graduate Studies Office (Kerry Landers).
  • Review Graduate Student Event Management Procedures (SEMP).
  • Be aware of fire codes for the location of the event.

Immediately before the event:

  • Check that servers and monitors are prepared.
  • Make sure keg tags and wristbands are accessible.
  • Check that alcoholic beverages do not exceed the registered quantity.
  • Check that non-alcoholic beverages and food items are plentiful and desirable.
  • Check that room set-up is appropriate for the event.

During the event:

  • Do not consume alcohol.
  • Supervise Monitors and Servers.
  • Contact S&S if the health and safety of others appears to be at risk.
  • Ensure that no person under 21 years old receives alcohol.
  • Remove individuals acting inappropriately.

Approaching intoxicated participants:

  • Be aware of personal and organizational safety.
  • Do not escalate a situation.
  • Stop dangerous behavior.
  • Do not take on too much.

Avoid being a broken record:

  • Simply repeating what you would like to see happen over and over again.

When to call for help

If someone:

  • Is passed out
  • Has difficulty/shallow breathing
  • Is having convulsions
  • Has blue skin under fingernails
  • Has cold clammy skin
  • Is vomiting
  • Is being combative and belligerent

When in doubt…make the call!

New Hampshire State Law

  • One cannot sell or give away alcohol to persons under 21 or someone who is intoxicated.
  • Persons under 21 cannot possess any alcoholic beverage or operate a vehicle containing alcoholic beverages.
  • One cannot operate a vehicle when influenced by alcohol (.08% alcohol in one’s blood, .02% if under 21).


Keys to success

  • Communicate with other H/S/M at the event.
  • Think through decisions.
  • Maintain a calm attitude, even when you are engaged in difficult conversations.
  • Consistency – The more often you expect certain behaviors now and hold people accountable to them, the less often you will have to approach inappropriate behavior in the future.

A safe and fun environment will help maintain a healthy relationship between your organization and fellow students, the College, and the law.